Sunday, February 01, 2015

IGNOU SOLVED ASSIGNMENT: AOM - 01 (2014-15) - DEMO

Course Code: AOM-01
Course Title: Office Organization and Management
Assignment Code: AOM-01/TMA/2014-15
Coverage: All Blocks

Attempt All Questions:
Q.No.1. What do you mean by open office? What are its merits and demerits?
Ans: Open Office: A large room where all the departments, men and equipments are accommodated without partition wall is called an open office. In this case, staff is put in big hap instead of separate rooms. In that hall every department is allotted a separate space and the departmental demarcation is done through filing cabinets or shelves. Open office makes fullest utilisation of space and ensures better control. Open plan office spaces can provide a social, more interactive environment for employees, especially in smaller offices. However, open plan offices will not suit everybody so if you’re considering making the switch to open plan, you may want to weigh up the advantages and disadvantages first.

Advantages of open office
1. Better space utilization is possible, because space has not been lost by partitions.

2. The section-heads or supervisors feel easy to watch the office. It is also possible to reduce the number of supervisors.

3. The layout of the office can be altered or changed without any expense.

4. There is more economy in arrangement of light.


5. Communication is obviously easier between workstations and departments. There is no time wasted between offices because everyone is in the same area. While this advantage wouldn't make a huge difference in the well being of a company, it might save employees some frustration during the course of their day. When employees work in a closed office space, they can run themselves mindless with small tasks that are unnecessary in an open plan office.

6. If the layout of the office needs to be changed, it can be done quickly and with minimal effort. If a closed plan office layout needs to be changed, serious issues can arise the way they never will with open office plans.

7. Better working condition is possible in an open office. Open offices are more economical when it comes to money that is put out for air conditioning and electricity. One centralized area is being heated, or cooled, and lighted. This is opposed to several different rooms, each having to be heated or cooled separately. This means that the company saves money.

8. It reduces the movement of staff.

Disadvantages of open office
1. Open offices are noisier and can be more chaotic than closed plan offices. Employees are in one large area, and phone conversations or conversations between employees will be overheard easily. When there are several conversations happening at one time, it can get quite noisy. This can lead to employees becoming distracted which may lessen productivity.

2. There will be internal noise, because of the conversation and talks in the office by staff themselves or visitors.

3. Infections and disease may spread quickly.

4. A big hall may not be efficiently supervised.

5. The office will appear to be a crowded place.

6. Privacy is difficult to obtain with an open office plan. If family members call, or if a confidential call needs to be made, it can be difficult. With individual offices, these things are more possible. Employees may feel uncomfortable being in such close quarters with their coworkers when confidential calls need to be made.

7. Senior staff or employees which have been with the company longer than most will most likely feel as if they are entitled to a private office. This can cause problems among the employees, which can damage productivity and employee relationships.

8. In an open office, security is reduced. Each employee lacks a lockable door like they would have if each one had a separate office. This can lead to risks and issues that the company may not want to face.

Q.No.2. What do you understand by flow of work? What are the common difficulties that an effective office supervisor faces?
COMPLETE SOLVED ASSIGNMENTS ARE AVAILABLE FOR ONLINE MEMBERS ONLY.
BECOME ONLINE LEARNING MEMBER BY PAYING A NOMINAL FEE OF Rs.300 ONLY.
SOME SOLVED QUESTION PAPERS WILL ALSO BE PROVIDED.
FOR DETAILS CONTACT:
KUMAR NIRMAL PRASAD, TINSUKIA (ASSAM)
CONTACT NO. 9577097967

Q.No.3. Write short notes on any four of the following:
a) Office Layout
 b) Supervision.
d) Pension and Retirement Benefits.

e) Continuous Stationery.
SOLUTION: - Continuous stationery means a form set used in the office. It comprises of various forms like invoices and special accounting forms, printed and supplied in continuous strips. According to J.C. Denyer continuous stationery means "as a device whereby office forms are produced in continuous strips and where separate forms are usually divided from one another by perforations and where; several copies are usually obtained by the use of various copying methods."
The use of continuous stationeries simplifies the work of office employees and increases their output. When invoice forms are printed and bound in pads the typist is required to interleave the invoice forms with carbon tear off a set of forms, feed them in the machine and remove the carbon after the typing work. In this process a lot of time can be saved.
Continuous stationeries are of 3 types like single stub-type, fan type or (Z type) and continuous semi-strip. In single stub-type stationery forms are printed in the form of continuous roll and there are no perforations and forms are form off by a metal cutting edge after use. In fan fold stationery the forms are divided from one another by perforations both horizontally and vertically. When number of copies opened, it looks like a fan and thus called fan fold stationery. In continuous semi-strip, bottom sheet of each sheet is attached to the following set by perforations. This is used with or without carbon paper.

Q.No.4. Distinguish between any four of the following: (5×4)
a) Natural lighting and artificial lighting.
SOLUTION: - The most significant of all forms of physical conditions is proper lighting because bad light causes eye-strain and fatigue to workers. There are two sources of light like natural light and artificial light. Natural light is the best form of light from the point of view of health and efficiency of the worker. Natural light is termed as day light because it is available during the day time when there is sun. Windows should be large to avail more of natural light but care should be taken to prevent sunlight falling directly into surface.
Artificial lighting may be used as a supplement to natural light as natural light is not available always nor it can light all areas of the office at a time. Artificial light is considered to be best form of light because quantity, quality and intensity of light can be controlled easily. Artificial lighting is available from kerosene lamps and lanterns, wax candles, carbide lamps and electric bulbs.

b) Telefax and Email.
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BECOME ONLINE LEARNING MEMBER BY PAYING A NOMINAL FEE OF Rs.300 ONLY.
SOME SOLVED QUESTION PAPERS WILL ALSO BE PROVIDED.
FOR DETAILS CONTACT:
KUMAR NIRMAL PRASAD, TINSUKIA (ASSAM)
CONTACT NO. 9577097967
c) Horizontal Filing and Vertical Filing.
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BECOME ONLINE LEARNING MEMBER BY PAYING A NOMINAL FEE OF Rs.300 ONLY.
SOME SOLVED QUESTION PAPERS WILL ALSO BE PROVIDED.
FOR DETAILS CONTACT:
KUMAR NIRMAL PRASAD, TINSUKIA (ASSAM)
CONTACT NO. 9577097967
e) System and Methods.
COMPLETE SOLVED ASSIGNMENTS ARE AVAILABLE FOR ONLINE MEMBERS ONLY.
BECOME ONLINE LEARNING MEMBER BY PAYING A NOMINAL FEE OF Rs.300 ONLY.
SOME SOLVED QUESTION PAPERS WILL ALSO BE PROVIDED.
FOR DETAILS CONTACT:
KUMAR NIRMAL PRASAD, TINSUKIA (ASSAM)
CONTACT NO. 9577097967
Q.No.5.Briefly comment on any four of the following:
a) All office activities are of routine nature.
SOLUTION: - Activities undertaken in support of an existing product or service will not be defined as projects for the purposes of this standard, so long as the bulk of the effort involves continuation, with improvement, to the current product or service. This may apply whether or not the activity involves significant cost or extensive procurement. For example, routine software upgrades and network component replacements are not necessarily projects. Utilization of project management principles and techniques in the management of maintenance and operational activities are encouraged, whether they are defined to be projects or not. "Projects and operations differ primarily in that operations are ongoing and produce repetitive products, services, or results. Projects (along with team members and often the opportunity) are temporary and end. Conversely, operations work is ongoing and sustains the organization over time. Operations work does not terminate when its current objectives are met but instead follow new directions to support the organization's strategic plans." 

b) Centralized Storage results in better utilization of storage space.
COMPLETE SOLVED ASSIGNMENTS ARE AVAILABLE FOR ONLINE MEMBERS ONLY.
BECOME ONLINE LEARNING MEMBER BY PAYING A NOMINAL FEE OF Rs.300 ONLY.
SOME SOLVED QUESTION PAPERS WILL ALSO BE PROVIDED.
FOR DETAILS CONTACT:
KUMAR NIRMAL PRASAD, TINSUKIA (ASSAM)
CONTACT NO. 9577097967

c) Primary data is always collected from internal sources.
SOLUTION: - Data which are collected for the first time for a specific purpose are known as Primary data. Primary data is data, which is collected by the researcher themselves.  This kind of data is new, original research information and mainly collected from internal sources.  Primary sources enable the researcher to get as close as possible to what actually happened and is hands on. A primary source reflects the individual viewpoint of a participant or observer. Primary sources are first-hand information from a person who witnessed or participated in an event. For example: Population census, National income collected by government, Textile Bulletin (Monthly), Reserve bank of India Bulletin (Monthly) etc.

d) Employees need training when new machines are introduced.
COMPLETE SOLVED ASSIGNMENTS ARE AVAILABLE FOR ONLINE MEMBERS ONLY.
BECOME ONLINE LEARNING MEMBER BY PAYING A NOMINAL FEE OF Rs.300 ONLY.
SOME SOLVED QUESTION PAPERS WILL ALSO BE PROVIDED.
FOR DETAILS CONTACT:
KUMAR NIRMAL PRASAD, TINSUKIA (ASSAM)
CONTACT NO. 9577097967
e) Index can serve as a complete record of customers and suppliers.
COMPLETE SOLVED ASSIGNMENTS ARE AVAILABLE FOR ONLINE MEMBERS ONLY.
BECOME ONLINE LEARNING MEMBER BY PAYING A NOMINAL FEE OF Rs.300 ONLY.
SOME SOLVED QUESTION PAPERS WILL ALSO BE PROVIDED.
FOR DETAILS CONTACT:
KUMAR NIRMAL PRASAD, TINSUKIA (ASSAM)
CONTACT NO. 9577097967

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